Notion vs Trello: The Complete 2026 Comparison
Choosing between Notion and Trello for project management? This in-depth comparison breaks down pricing, features, user ratings, integrations, and real-world use cases to help you make the right decision. Both tools serve the project management category, but they take distinctly different approaches to helping teams get work done.
Founded in 2013, Notion is a connected workspace that combines notes, docs, wikis, and project management. Meanwhile, Trello was founded in 2011. Trello is a visual collaboration tool using boards, lists, and cards to organize projects. Let us dive into how they stack up across every dimension that matters.
Quick Verdict
Notion edges ahead with a G2 rating of 4.7/5 (based on 5,800 reviews) versus Trello's 4.4/5 (13,700 reviews). However, Trello holds its own with 12 key features and competitive pricing starting at Free. If budget is your top priority, Trello ($5/user/month at the pro tier) is the more affordable option.
At-a-Glance: Notion vs Trello
Before we dive into the details, here is a high-level overview of how Notion and Trello compare across the key criteria most teams care about when evaluating project management software.
| Criteria | Notion | Trello |
|---|---|---|
| G2 Rating | 4.7/5 (5,800 reviews) | 4.4/5 (13,700 reviews) |
| Free Plan | Free (personal) | Free |
| Pro Pricing | $8/user/month | $5/user/month |
| Enterprise | $15/user/month | $17.50/user/month |
| Founded | 2013 | 2011 |
| Key Features | 12 features | 12 features |
| Integrations | 10+ integrations | 10+ integrations |
| Category | Project Management | Project Management |
| Website | notion.so | trello.com |
About Notion
Notion is a connected workspace that combines notes, docs, wikis, and project management. It offers a flexible block-based editor and powerful databases that adapt to any workflow. Founded in 2013, Notion has built a reputation in the project management space, earning a 4.7/5 rating on G2 from 5,800 verified user reviews. The platform offers 12 distinct features and integrates with 10+ third-party tools.
Notion's core strengths include Docs and wikis, Databases, Kanban boards, Calendar view, Templates. Teams that choose Notion typically value its approach to Docs and wikis and Databases, which sets it apart in the crowded project management landscape.
About Trello
Trello is a visual collaboration tool using boards, lists, and cards to organize projects. Known for its simplicity and Kanban-first approach, it is popular with small teams and personal productivity. Since its founding in 2011, Trello has grown to serve teams worldwide, achieving a 4.4/5 G2 rating from 13,700 reviews. The platform provides 12 key features and supports 10+ integrations.
Trello's standout capabilities include Kanban boards, Power-Ups, Automations (Butler), Checklists, Labels. Teams gravitating toward Trello often prioritize Kanban boards and Power-Ups, making it a strong fit for organizations that need these specific capabilities.
Pricing Breakdown: Notion vs Trello
Pricing is often the deciding factor when choosing project management software. Here is how Notion and Trello stack up across their pricing tiers. Note that both tools may offer annual billing discounts, and prices shown are for monthly billing as of 2026.
| Plan | Notion | Trello |
|---|---|---|
| Starter / Free | Free (personal) | Free |
| Pro / Business | $8/user/month | $5/user/month |
| Enterprise | $15/user/month | $17.50/user/month |
Pricing verdict: Trello is the more budget-friendly option at the pro tier, costing $5/user/month compared to $8/user/month for Notion. However, pricing alone should not drive your decision -- consider the total value each platform delivers relative to its cost. A tool that costs more but saves your team hours each week may actually be the more economical choice in the long run.
Keep in mind that both tools offer free plans or trials, so you can test each platform before committing. For teams of 10 or fewer, both Notion and Trello provide functional free tiers that let you evaluate the core experience without spending anything.
Feature Comparison: Notion vs Trello
Feature availability can make or break your team's productivity. Below is a detailed comparison of every feature offered by either Notion or Trello. This checklist covers 21 features across both platforms, giving you a comprehensive view of what each tool brings to the table.
| Feature | Notion | Trello |
|---|---|---|
| AI assistant | Yes | No |
| Automations (Butler) | No | Yes |
| Calendar view | Yes | Yes |
| Card templates | No | Yes |
| Checklists | No | Yes |
| Comments and mentions | Yes | No |
| Custom fields | No | Yes |
| Dashboard view | No | Yes |
| Databases | Yes | No |
| Docs and wikis | Yes | No |
| Due dates | No | Yes |
| Formulas | Yes | No |
| Kanban boards | Yes | Yes |
| Labels | No | Yes |
| Power-Ups | No | Yes |
| Relations and rollups | Yes | No |
| Synced databases | Yes | No |
| Team spaces | Yes | No |
| Templates | Yes | No |
| Timeline view | Yes | Yes |
| Voting | No | Yes |
Notion offers 12 features while Trello provides 12. The features unique to Notion include Docs and wikis, Databases, Templates. Trello's unique features include Power-Ups, Automations (Butler), Checklists.
Integrations: Notion vs Trello
In today's software landscape, no tool exists in isolation. The integrations a project management tool supports determine how well it fits into your existing tech stack. Here is how Notion and Trello compare in terms of third-party integrations.
Shared integrations (5): Slack, Google Drive, GitHub, Jira, Zapier. Both tools connect to these popular platforms, so if these are your critical integrations, neither tool has an advantage.
Unique to Notion: Figma, GitLab, Asana, Trello, Typeform.
Unique to Trello: Dropbox, Confluence, Microsoft Teams, Salesforce, Evernote.
Both platforms support Zapier or similar automation tools, which means you can build custom integrations even if a native connection is not available. When evaluating integrations, focus on the ones your team uses daily rather than the total count.
User Ratings and Community Sentiment
Real user reviews provide invaluable insight beyond feature lists. Here is how the community has rated Notion and Trello on G2, one of the most trusted software review platforms.
| Metric | Notion | Trello |
|---|---|---|
| G2 Rating | 4.7/5 | 4.4/5 |
| Total Reviews | 5,800 | 13,700 |
| Years on Market | 13 years (since 2013) | 15 years (since 2011) |
Notion leads with a 4.7/5 G2 rating compared to Trello's 4.4/5. The 0.3-point gap is meaningful given that both tools have thousands of reviews. Notion's rating is based on 5,800 reviews, providing strong statistical confidence in the score.
Which Tool Should You Pick? Use-Case Verdicts
The best project management tool is not universal -- it depends on your team size, budget, workflow requirements, and existing tech stack. Here are our recommendations for three common scenarios that cover most teams evaluating Notion and Trello.
Scenario 1: Small Teams and Startups (Under 20 People)
For small teams on a budget, Trello offers a more affordable entry point with its Free free tier. Trello may be easier to adopt quickly due to its more focused feature set, reducing onboarding time. However, Notion offers more room to grow as your team scales, with 12 features compared to 12.
Our pick: Trello -- Faster setup and lower complexity for small teams.
Scenario 2: Mid-Size Companies (20-200 People)
Mid-size teams need robust project management with good reporting and integrations. Notion offers integrations with Slack, Google Drive, Figma, GitHub, while Trello connects to Slack, Google Drive, Dropbox, Confluence. For cross-functional teams, Trello provides stronger customization options. Both tools handle enterprise-grade workloads, but the Notion's higher G2 rating (4.7/5 from 5,800 reviews) suggests better overall satisfaction at scale.
Our pick: Notion -- Higher G2 rating (4.7/5) and stronger user satisfaction.
Scenario 3: Enterprise and Software Development Teams
At the enterprise level, integration depth, security, and workflow customization matter most. Notion's enterprise plan ($15/user/month) comes at a premium compared to Trello ($17.50/user/month). For development teams specifically, look at Git integrations: Notion integrates with GitHub Trello integrates with GitHub.
Our pick: Trello -- More extensive user base providing better community support and proven reliability.
Final Recommendation: Notion vs Trello
After analyzing pricing, features, ratings, integrations, and real-world use cases, here is our bottom line on the Notion vs Trello decision.
Choose Notion if: You want Docs and wikis, Databases, Kanban boards, and your team values a focused tool that does fewer things well. Notion's Free (personal) entry point makes it accessible to try, and its 10+ integrations ensure it fits into most tech stacks. Despite being newer (founded 2013), Notion has proven itself with 5,800 G2 reviews.
Choose Trello if: You prioritize Kanban boards, Power-Ups, Automations (Butler), and your team needs a streamlined tool without unnecessary complexity. At $5/user/month per user per month (pro tier), Trello is the more affordable option. Trello's 15-year track record speaks to its reliability and staying power.
Whichever tool you choose, we recommend starting with the free plan or trial to evaluate how it works with your specific team's workflow. Run a two-week pilot with a small project before making a company-wide commitment. The right project management tool is the one your team will actually use consistently -- and that can only be determined through hands-on experience.
Switching Between Notion and Trello
If you are currently using one tool and considering switching to the other, here are some tips to make the migration smoother. Most project management tools support data export in CSV or JSON formats, and both Notion and Trello offer import functionality.
Start by exporting your current projects, tasks, and custom fields. Map your existing workflow to the new tool's structure before migrating data. Plan for a 2-4 week transition period where both tools run in parallel, and designate team champions to help with adoption. Consider using a third-party migration service if you have complex data structures or a large number of projects to transfer.
Frequently Asked Questions
Is Notion better than Trello?
Notion has a higher G2 rating (4.7/5 vs 4.4/5 from 5,800 reviews), but the best tool depends on your needs. Notion stands out for Docs and wikis, Databases, Kanban boards, while Trello excels at Kanban boards, Power-Ups, Automations (Butler).
How much does Notion cost compared to Trello?
Notion's pro plan costs $8/user/month while Trello's pro plan costs $5/user/month. Notion starts at Free (personal) and Trello starts at Free. Enterprise pricing is $15/user/month for Notion and $17.50/user/month for Trello.
Can Notion and Trello integrate with each other?
While direct integration varies, both Notion and Trello connect to common platforms including Slack, Google Drive, GitHub, Jira, Zapier. Third-party tools like Zapier can bridge any gaps between the two.
Which tool is easier to learn, Notion or Trello?
Notion (founded 2013) and Trello (founded 2011) take different approaches to usability. Notion generally has a simpler learning curve with fewer features to master, while Trello offers more features but may take longer to fully adopt.
What are the main differences between Notion and Trello?
The key differences are: (1) Pricing -- Notion starts at Free (personal) vs Trello at Free. (2) G2 ratings -- Notion has 4.7/5 vs Trello at 4.4/5. (3) Features -- Notion focuses on Docs and wikis, Databases, Kanban boards, while Trello emphasizes Kanban boards, Power-Ups, Automations (Butler). (4) Founded -- Notion (2013) vs Trello (2011).
How We Compared Notion and Trello
This comparison is based on publicly available data including G2 user ratings and review counts, official pricing pages, published feature lists, and integration directories. Ratings and pricing data are approximate and were last verified in 2026. We encourage readers to check each tool's official website for the most current information, as pricing and features may change.
Our analysis covers pricing (free, pro, and enterprise tiers), features (21 features compared), integrations (20 total across both tools), user ratings (combined 19,500 G2 reviews), and use-case suitability (small teams, mid-size companies, and enterprises). We aim to provide objective, data-driven comparisons to help you make informed decisions.
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